ChordSet provides four defined roles, allowing every team member to contribute according to their responsibilities.
Musicians perform, synchronize the shared library, print songs, and use Live Performance.
Editors create and maintain songs while contributing to the shared library.
Library Managers organize content, prepare Draft Sets, and submit them through Pending Set Submissions.
Team Admins oversee members, approvals, publishing, and the overall team environment.
Every role contributes differently, allowing musicians to focus on music while administrative tasks remain organized.
The shared cloud library provides one common source for the entire team.
Editors publish individual songs, while Library Managers and Team Admins can publish larger library updates.
Cloud Tags make it easy to identify which songs belong to the shared cloud library and which remain local to the current device.
When updates become available, Browse compares your local library with the shared cloud library and guides you through Import from Cloud, ensuring every member can stay up to date.
Performance material follows its own workflow.
Library Managers prepare Draft Sets without affecting musicians.
When ready, submissions are reviewed by the Team Admin through Pending Set Submissions.
After approval, the updated Stage Sets are published to the team cloud.
Every musician imports the latest Stage Sets before rehearsal or performance, ensuring the entire team performs from the same approved source.
Team Alerts provide a shared place where every team member can post and reply to text messages directly inside ChordSet.
Whether coordinating rehearsals, sharing reminders, discussing songs, or keeping everyone informed, communication remains connected to the same workspace where your shared library and Stage Sets are managed.
Cloud collaboration is only one part of the workflow.
ChordSet also supports portable .chordset files for exporting songs and Stage Sets.
These files make it easy to archive content, transfer material between devices using AirDrop, or continue working when cloud access is not available.
Both Personal Workspaces and Team Workspaces support import and export using the same file format.
Keeping Your Team in Sync
Collaboration works best when every member knows exactly which version they are using.
Songs are published to the shared cloud library when they are ready.
Stage Sets follow their own approval workflow before becoming available to the team.
Cloud updates are never pushed silently in the background. When members open Browse in a Team Workspace, ChordSet checks the shared library and applies available updates. Members can also import manually from Browse or Settings whenever they choose.
This approach helps every musician know when the team's shared library or Stage Sets have changed before rehearsal or performance.
Personal and Team Workspaces
ChordSet was designed to support both personal creativity and team collaboration.
Your Personal Workspace remains completely private on your own device.
Your Team Workspace contains the shared library and approved Stage Sets used by your group.
You never need to choose between them.
Switch between workspaces whenever you need, while keeping both environments organized and independent.
One shared library helps every musician work from the same collection of songs while preserving personal creativity in a separate workspace.
Defined roles allow every member to contribute according to their responsibilities, creating a natural workflow without unnecessary complexity.
Separating preparation from approval helps ensure that every performance begins with trusted material.
Members choose when to Import from Cloud, allowing updates to fit naturally into rehearsals and performances.
Team Alerts keep conversations connected to the same place where songs, Stage Sets, and library updates are managed.
Cloud collaboration and .chordset files work together, giving teams flexibility whether they are online, offline, or moving between devices.
Multilingual Collaboration
Songs written in right-to-left languages remain fully supported throughout the shared library, allowing multilingual teams to collaborate without changing the way they write or perform.
Why separate Personal and Team Workspaces?
Personal creativity and shared collaboration serve different purposes.
Keeping them separate allows musicians to experiment freely while preserving one trusted library for the team.
Every member contributes differently.
Clear responsibilities help organize collaboration while protecting shared content.
Preparing music and approving performance material are different responsibilities.
The approval workflow helps ensure every musician performs from the same trusted source.
Why Synchronization Happens When You're Ready?
Shared library and Stage Set updates never arrive silently while the app is closed. Members open Browse or Settings when they're ready to synchronize—typically before rehearsal or performance—so shared content doesn't change unexpectedly at the last moment. Opening Browse checks the shared cloud library and applies available updates when needed.
Why synchronize songs and Stage Sets separately?
Songs and performance setlists often evolve on different schedules.
Managing them independently keeps both workflows organized and easier to maintain.
Dedicated Team Workspaces
Independent Personal Workspaces
Four role-based permissions
Private invitation links and QR codes
Shared cloud library
Cloud Tags for shared songs
Import from Cloud workflow
Approved Stage Sets
Draft Sets and Pending Set Submissions
Team Alerts
Multi-team membership
Portable .chordset files
Native right-to-left language support in shared libraries
iPad and iPhone collaboration
Sign in to ChordSet Pro.
Accept your Team Admin's invitation.
Open your Team Workspace.
Choose Import from Cloud when updates are available.
You're ready to collaborate with your team.
Create a new Team Workspace.
Invite your members.
Publish your shared song library.
Assign roles as your team grows.
Review submitted Stage Sets.
Publish approved content.
Ask your team to Import from Cloud before rehearsal or performance.
Team Collaboration brings musicians together through shared libraries, trusted Stage Sets, clear responsibilities, and connected communication—helping every member contribute while performing from the same reliable source.
